Planning your year as a 4-H volunteer
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EmailKnowing important times and dates for the 4-H year can help 4-H volunteers be prepared for a successful year.
September 1 starts the beginning of a new year in the 4-H program. This is often an exciting time for 4-H clubs to celebrate the past year, welcome new members and prepare for the new year. Michigan State University Extension reminds clubs that this time of year also brings about important reporting and documentation necessary for 4-H clubs to run smoothly and remain in compliance with 4-H policies.
Annual paperwork
Each Michigan 4-H club must complete annual paperwork at the end of the program year/start of the new program year. Please check with your local 4-H program coordinator for specific documents and deadlines. This annual paperwork may include:
- Club profile. This profile describes the club and meeting schedule and helps 4-H staff to promote the club to new families.
- Civil rights statement. This document confirms the club is open to all youth and must be signed each year by club leaders.
- Annual Financial Summary Report. This form reports a 4-H group’s financial activities and is due before October 1. It is required for all clubs, even if no money is handled by the group.
Membership enrollment
Every 4-H member must enroll or re-enroll each year through 4-H Online. Enrollment begins mid-September.
Project, fair and event deadlines
If 4-H members plan to participate in a local county fair or statewide events, they should pay close attention to the project requirements and registration deadlines. Many vary by county, but often occur in the spring.
Awards and recognition
As the past year comes to a close, many counties host awards to honor youth members and volunteers for their contributions and accomplishments over the previous year. Be on the lookout for nomination forms or save the date details and share those with your members and families.
Ongoing communication
Make a plan for your entire year, including holding regular club meetings and incorporating a method for communication with families. Share local, state and national 4-H opportunities throughout the year to keep members engaged and informed.
By staying organized and on top of these tasks and deadlines, 4-H volunteers can help ensure their clubs and 4-H members thrive.
Michigan 4-H Youth Development has developed helpful documents and resources to support 4-H volunteers in feeling prepared and ready to tackle the year ahead. These resources include:
- Characteristics of effective 4-H clubs
- Signs of successful 4-H clubs
- Tools for building strong clubs
For more support on 4-H club development topics, check out the resources on the Michigan 4-H Club Development website.
