Time Off & Timesheets
Extension Employees as Extension Volunteers
MSU Extension employees are not expected to act as volunteers as a condition of their employment. However, some employees may choose to act as a volunteer solely for their personal purpose or benefit, and without expecting compensation or University benefits. For more information review the Extension Employees Volunteering for Extension Programs policy.
Time Off Policies
Non-academic Time Off Policies and Procedures
- Sick Time
- Personal Time
- Vacation Time
- MSU Extension Compensatory Time Procedure
- MSU Extension Compensatory Time Agreement
- All other time off information
Academic Time Off Policies and Procedures
Timesheets
Rounding hours to tenths
Hours recorded in MSU systems are rounded to the nearest tenths of an hour, refer to the the Timesheet Minutes to Tenths Conversion table for assistance.
Temporary, On-Call and Student Employees (on and off-campus):
- 2025 Temporary, On-Call and Student Payroll Schedule
- Academic Temporary, On-Call Employee Time Sheet
- TOCS Time Entry Instructions
- Troubleshooting TOCS Time Entry Problems (Qualtrics walk through)
- Common errors (PD for review)
- TOCS Time Entry FAQs
- TOCS Time Approval Instructions
- TOCS Time Approval FAQs
TOCS Earned Sick Time
The Michigan Earned Sick Time Act (ESTA) provides earned sick time for MSU non-union temporary, and on-call employees, and student hourly employees.
- MSU ESTA FAQs
- Supervisor EST Report - Available under Supervisor Tools in EBS
- EST Calculation Tool - Optional reference tool; information from the Supervisor's Report prevails
Adding or removing accounts
Changes are submitted by the supervisor through the Account Add/ Delete for TOCS survey.
Weekly Time Sheet
All MSU non-exempt employees (i.e., those eligible for payment of hours worked outside of their regular schedule) are required to submit a weekly time sheet. For MSU Extension this includes all on and off-campus CT-Type positions. These employees complete the weekly time sheet and email it to their supervisor for additional processing.
- Weekly Time sheet (being retired effective 6/1/2025)
- Employee & Supervisor Time sheet Responsibilities (being retired effective 6/1/2025Weekly Online Time Sheet Submission (effective 6/1/2025)
- Time Sheet Submission Instructions (effective 6/1/2025)
- Employee Time Submission FAQs (effective 6/1/2025)
- Time Sheet Approval Instructions (effective 6/1/2025)
- Supervisor Approval FAQs (effective 6/1/2025)
- 2025 Weekly Time sheet Submission & Approval Schedule for Payroll
- Michigan State University Information on Fair Labor Standards Act (FLSA)
Print
Email